How to enrol

Year 7 Enrolment Criteria

Enrolment in Year 7 at Clonard College is offered to girls in the last year of their primary school education.

The selection process is governed by the following criteria, in order of priority.

  • Catholic girls from Catholic primary schools
  • Catholic girls from non Catholic primary schools
  • Girls with a sister attending Clonard
  • Girls from Eastern Rite churches
  • Girls whose mother attended Clonard
  • Girls from other Christian denominations
  • Girls from primary schools local to Clonard (Hamlyn Banks, Herne Hill, Manifold Heights)

Girls enrolling as Catholics will require documentary evidence which may include certificate of baptism, certificate of communion, and certificate of confirmation.

Enrolments for Year 7 2022 close on Friday, 7 May 2021.

Enrolment applications can be sent to:

or via Australia Post.
A: 225 Church Street, Herne Hill VIC 3215

Enrolment For Years 8 - 12

Occasionally, vacancies arise at Clonard, throughout the year, and may occur at any year level.

Such vacancies are filled from a waiting list. Families seeking to have their daughter placed on this waiting list will need to submit an Application for Enrolment Form.

Families offered places from the waiting list will then be asked to complete and submit an Enrolment Form and pay a non refundable fee of $85 to establish their daughter’s enrolment.

Documents required to accompany your application

  • A copy of your daughter’s Birth certificate for Australian born resident students
  • A copy of Citizenship papers, Passport, Visa or travel documents for non-Australian resident or non-Australian born
  • A copy of your daughter’s Baptismal certificate and first Eurcharist certificates
  • A copy of your daughter’s most recent school report and her Grade 5 Naplan statement
  • A copy of each parents proof of identification ie drivers license or passport.
  • Custody and/or Court Order documents if applicable 

Enrolments for Year 7 2022 are now open and will close on Friday 7 May 2021.

Enrolment applications can be sent to:

or via Australia Post.
A: 225 Church Street, Herne Hill VIC 3215

The information presented below summarises and explains the sequence of activities during the enrolment year
(year 6 at primary school) and gives approximate dates/deadlines for each of the enrolment events.

Year 7 Enrolment Timeline

Clonard College Open Day
Families have the opportunity to visit Clonard and witness, first hand, the facilities, resources, staff, and programs.
Wednesday 3 March - Friday 12 March 2021
Application For Enrolment
Families must complete and submit Application Enrolment Form.
Submissions are accepted from the first day of the school year and close on Friday, May 7 2021.
Assesment of Applications
Families with multiple applications (at Clonard and/or Sacred Heart and/or St Ignatius) who are likely to receive an offer are contacted and asked to indicate their first preference.
Late May to early June
First Round Offers
Families are notified by email of either successful application or unsuccessful application.
Late June
Acceptance (or Decline) of Offers
Accepting families must submit Enrolment Form and pay Enrolment Establishment Fee by due date. The Enrolment Establishment Fee is $180 and $80 is non-refundable. ($80 of which is a fee for acceptance of enrolment, the other $100 will be applied to College fees for the first term of enrolment). Unsuccessful families are asked to reply to the letter by the due date if they would like to be placed on the waiting list.
Mid July
Waiting List Composed
The waiting list is composed of families whose application was not initially successful and who indicate a desire to be placed on the waiting list.
Early in Term 3
Second Round Offers
Vacancies created by families declining enrolment or for any other reason, are filled from the waiting list. Emails will be accompanied by an Enrolment Form and families will be asked to submit completed form and Enrolment Establishment Fee (see "Acceptance (or Decline) of Offers", above) by a nominated date to confirm their enrolment. (Note: the waiting list may be retained after the start of the next school year, if appropriate.)
From Term 3 until the end of the school year

Enrolment Agreement

I acknowledge that I understand and accept the terms and conditions of enrolment as set out in the Explanatory Statement and, if enrolment is accepted, I agree that there are certain expectations, obligations and guarantees required of parents/guardians of the school’s students, so that a harmonious relationship may be established:

  • I will support and abide by school policies and rules, as amended from time to time, in relation to programs of studies, sports, pastoral care, school uniform, acceptable behaviour, child safety, discipline and general operations of the school
  • I will ensure that the information I have provided is kept up to date throughout the period of enrolment and I will notify the school promptly of any changes to that information (e.g. change of residential address, changes to parenting orders)
  • I will pay the current school fees and levies for my child and also pay any variation or increase of fees and levies as required upfront at the beginning of the school year or in three instalments (and will pay in full by the end of Term 3 each year), or I will otherwise notify the school immediately if I am experiencing financial difficulties
  • I will support my child’s participation in the religious life of the school (e.g. school liturgies, retreat programs)
  • I will attend parent/teacher and information evenings which relate to my child
  • In the event I have any concerns, I will raise them initially with the relevant teacher, school leader or the school principal
  • I will treat all members of the school community with respect as befits a Catholic school
  • If in time of emergencies, accidents or serious illness I cannot be contacted, I give permission for the principal (or their representative) to seek medical attention for my child as required (which may include transportation to the nearest hospital, medical centre or doctor by ambulance or private vehicle). I also understand that the signatories below are required to meet any costs incurred
  • As a parent/guardian, I understand that if this application is successful, I will support the vision of the school and KEM. In accepting the enrolment, I agree to abide by all of the school’s policies, procedures and protocols including but not limited to parent and student code of conduct. These Policies are reviewed regularly and may be subject to change at the school’s discretion. I will work with the school to support any academic/social/behavioural needs of my child. I agree to support my child’s participation in the religious life of the school (e.g. school liturgies, Masses etc.). The consequence of not complying with the school’s Policies may result in the termination of the enrolment.


I understand that if any misleading information has been provided, or any omission of significant information is made in the application for enrolment, acceptance will not be granted; or, if discovered after acceptance, enrolment may be withdrawn.